Travel & Safety plan

Before an adventure I usually do some kind of travel & safety plan. The amount of time I put into them differ a lot depending on the adventure and whereabout. Here I give you an example how to build a plan like mine.

Travel & Safety Plan
Describing title with dates

Written by: Daniel Vilhelmsson Wesén

A short but comprehensive text about the adventure, the goal of the adventure and what you want out of it. Preferably the number of days, overall terrain and estimated distance. Laidback adventure in the Swedish Mountains sounds nice but what do you mean with laidback?

Participants Contact Emergency Medical/allergies
Daniel VW cellphone/mail Emelie, Wife, number None
Pippi Nilsson cellphone/mail Andy, number None
Pelle Carlsson cellphone/mail Ida,  Partner, number Diabetes
Other important contacts

Mountain station (starting point) – number, email, person we talked to
Mountain station (finishing point) – number, email, person we talked to regarding our stored gear.
Railway company – number for customer service
InReach – how to contact us on our satellite communication unit

Travel plan

Location, overall route choice, time frames, highlights, difficulties
during the day… if you were sitting back home following your partner or
gathering a rescue party. Which info could be nice to have?
Which information sources are available in advance, type of maps,
guidebooks, weather forecasts, snow conditions, human contacts, history etc?
Leaving home, Saturday

Taking the bus to town at 3.55pm, switching to train 56 going from Stockholm to Narvik. Here I personally add ticket numbers and stuff like that, time, if I will meet anyone along the way joining the adventure.


I’m jumping off in Gällivare, Sweden where I have 30 minutes to stretch my legs before my final transfer. Reaching Ritsem early afternoon. We will do the last preparations and then ski over the lake following the snow mobile trail. Hope to pitch our tent at 8 pm at the latest close to the cabins at (coordinates)


Today we have approximately 4 hours of skiing. The area is known to us and we only have one river that we have to be sure is safe to cross over before doing so. We will move SE (south east) al day through the valley (name) and pitch our tent in the end of the valley at long lat. Today we have to think about avalanche risk and watch out for … Today we also have a good view of the beautiful area called Äphar. Be specific about things, highlights, any windshelter, bailouts or lack of things that we should know about. I write things like this every day. Plan B is a possibility today if anything happen.

Going home, Wednesday

Arriving early at the train station. Taking train 21 from something at 8:30 to something. Will be back home at central station tomorrow around 2. Don’t forget to…

The goal of a documented safety plan is to visualise the thinking,
routines and experiences that can form the basis for conscious decisions
in case of emergency. Safety work is a continuous process that demands
self-insight and living knowledge based on experience.

Safety plan

Main responsibility: Daniel Vilhelmsson Wesén

Keywords in our safety plan
  • Prevent
  • Good judgement
  • Travel according to ability
  • Stay within the limits of the group
  • Be flexible
  • Outdoor friend(s) (choose a partner and take extra care of him/her)
  • Warm, Dry, Fed
Before leaving

Go through the plan, the equipment needed and this document with everyone, individually as well as in the group. Discuss the emergency procedure, how the phones works in the emergency huts and our satellite communication unit (InReach).

Share this travel & safety document to above emergency contacts and perhaps other interested friends.

In the event of an accident

Life threatening situation – first aid – buddy rescue – alarm – contact the next of kin – incident description.

WHO –  the name of the person calling in the alarm.
WHAT– what kind of accident.
WHERE – the place of the accident, long & lat.
WHEN  – time of the accident.
INFO – important with accurate and thoughtful information about the accident

and health status as well about any other relief efforts that may be available.

First aid kit – guide

An inventory of what the guide(s) has in their first aid kit.
Hard pocket mask, Samsplint, medicine, windsack etc.

First aid kit – personal

All participant have their own smaller first aid kit and medicine.

Emergency phones along the planned route

Akka cabin, Kisuris cabin, Mihka cabin, Aktse, Sitojaure cabin, Saltoluokta Mountain Station

Changing the route

If an accident has occurred or we need to change the route due to lack of time or other reasons, we will discuss it as a group but Daniel will make the final decision. If this is the case, relatives will be contacted with the proposed new route and the reason. Alternative routes are A) turn back towards Akka cabins and fly out, B) hike out … C)

Risk assessment
Event Cause Preventive measure Measure
Fall Bad road choices, low on energy. Traveling after todays ability, low tempo, reduce any stress in the group by waiting for each other. First aid, evacuation
Group Conflict Unclear goals with the tour, poor communication, hunger, cold, feeling of vulnerability. Strive for good communication. Be constructive in criticism. Evaluate every night. Stop and isolate against the elements, eat food, discuss reason and solution.
“Make sure the scenario you are concerned about is actually likely,
and that the solution to this scenario is actually a solution.”

Route map

A map with our route on it. Perhaps you have it online on Google maps or something with a link to it here. I usually also mark the camps, other things of interest and emergency phones.

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